Get in touch
See all results

Bid Coordinator

v anchor

The opportunity

As a result of Vital Energi's continued growth, we are looking for a Bid Coordinator to join our Solutions team based at our Head Office in Blackburn, to work in this exciting and growing sector of the industry.

  • location
    Location Blackburn
  • salary
    Salary Competitive depending upon experience

About the role

You will coordinate bid related work of the Solutions Team, for example ensuring that PQQs and tenders are submitted in a timely fashion, with the highest levels of quality.

Key responsibilities

  • Work closely with the Account Development Manager(s) to coordinate the tender process, effectively producing bids with multiple parties
  • Keep track of critical dates including tender submission deadlines, pre-bid meetings, award dates and clarification meetings - coordinate the Solutions team to remain focused on deadlines and deliverables required and highlight any resourcing issues
  • Working with the Account Development Manager(s) to agree key bid milestones and submission dates for work packages relevant to the response and to input and track these dates via workflow tracking software.
  • Coordinate and contribute to the writing, editing, formatting and proofing of responses
  • Integrate information received from Account Development Manager/Account Development Director to create formal proposals
  • Coordinate the timely submission of all tender responses, taking responsibility for submitting the bid, whether by portal/electronic upload or hard copy.
  • Manage relationships with external providers and outsource requirements for graphics, video production, hard copy submission documents as required and coordinate with Marketing Department to create bid materials
  • Design and create easy to use bid collateral templates for others
  • InDesign training for relevant personnel
  • Provide support in the development of graphics and diagrams for the inclusion into tenders/post tender presentations/PQQs
  • Liaise with external clients to provide/source relevant information during pre-tender/post tender discussions
  • Coordinate the process of submitting/circulating clarification questions/RFIs and any responses Manage the company CRM system (Zoho), being the point of contact for all departments; ensure it is being used properly and kept up to date, generate monthly sales and board report information.
  • Ownership of solutions department procedures, ensuring all are up to date, correct and in line with SHEQ directives
  • Capture best practice and lessons learned from across the company for use in future bids
  • Daily monitoring and tracking of customer e-portals for the collation storage and distribution of of client data through the tender process.

What you will need

Benefits

  • salary
    Competetive Salary (depending upon experience)
  • pension
    Contributory Company Pension Scheme
  • insurance
    Non-contributory death-in-service insurance
  • people
    Employee Assistance Programme
  • holiday
    33 Days Holiday including BH
  • flexible working hours
    Flexible working hours patterns
  • location
    Discounted gym memberships across the UK
V Template Careers HR Overlay (1)

Submit your CV

If you're interested in this position, please email your CV to our HR department using the button below.

Submit CV
Blackburn (Head office) Bid Coordinator Solutions

Notice to Agency and Search Firm Representatives: Vital Energi Utilities Ltd is not accepting unsolicited CVs from agencies and/or search firms for this job posting. CVs submitted to any Vital Energi Utilities Ltd employee by a third party agency and/or search firm without a valid written & signed search agreement, will become the sole property of Vital Energi Utilities Ltd. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral. Thank you.

Applications will be processed within 28 days of receipt. If you have not heard from us within this time period it will mean that your application has unfortunately been unsuccessful. Thanks you for your interest in Vital Energi.

The company is opposed to all forms of discrimination and will select for employment, training and promotion on the basis of suitability for the job and/ or merit. It is company policy that no job applicant or employee receives less favourable treatment than another on the grounds of sex, race, colour, age, ethnic or national origins, political affiliations, religious beliefs, marital status, physical disability or is disadvantaged by unjustifiable conditions or requirements.

Only applicants who are legally entitled to work in the UK and are currently resident in the UK are invited to apply.